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What is a UTR Number?

UTR Number

A UTR number (Unique Taxpayer Reference) is a ten digit number issued directly by HM Revenue & Customs, and is used to identify individual Tax payers within their system. UTR numbers are issued to individuals, companies, partnerships, trusts and other types of organisations. When you have registered with HMRC, they will usually issue you a UTR number automatically.

How To Get a UTR number?

A UTR number is usually issued automatically by HMRC in the following situations:

  • When you registered as self-employed sole trader
  • If you are working in construction and need to complete a CIS Tax Return
  • When you registered as a partnership
  • If you have formed a new limited company
  • You have made HMRC aware of a trust liable to Income Tax
  • You’re an individual, and have made HMRC aware of other untaxed receipts, such as rental receipts

For those working in the CIS industry, it is vital that you apply for a UTR number without delay to avoid your earnings being Taxed at the higher rate of 30%. Contact us today to apply for your UTR number.


What Do I Need a UTR Number For?

There are many reasons why you may need to use your Tax reference number. For the most cases, you will need your UTR number for the Tax office to identity your unique account with HMRC.

Circumstances where you might need to provide your UTR number:

  • To create an online account with HMRC
  • To register for individual Taxes with the Tax office
  • If you are working within the CIS (Construction Industry Scheme)
  • For financial institutions (banks / building societies) to co-operate with anti-money laundry regulations
  • Sometimes required when working for payroll agencies / organisations

Apply for a UTR Number

By clicking on the above, QuickRebates will help you with your application for a UTR number. We will collect a small amount of information and forward this across to HM Revenue & Customs. We will deal with your process on the same day and will be in touch with any feedback. The current waiting time is around four to six weeks.

Sometimes it is possible that you already have a UTR number, if this is the case you should contact HMRC at your earliest convenience, it is possible that you could get this over the phone.

The Tax office are known to issue copy Tax reference numbers by second class post, so if you need it to file your Self Assessment Tax return, then make sure you have the number as soon as possible. Failure to complete your Tax return on time can result in late filing penalties.

Where Can I Find My UTR Number?

Your UTR number can be found a wide range of HMRC forms and notices:

  • Your annual Self Assessment Tax Return (SA100)
  • Any statements of account issued by HMRC
  • Self Assessment Tax Return reminder notices
  • Notice to complete a Self Assessment Tax return (SA316)

A UTR number is often called a Tax Reference number. They are both the same reference, a ten digit number e.g. “1234567890”.

Are you looking to start in the CIS industry? Claim your UTR number without delay to avoid paying higher rate Tax charges.

How to Claim a Tax Refund?

First of all, you need to make sure that you have overpaid Tax in the first place. This could happen for a number of reasons, including:

  • An incorrect PAYE code was issued and your employer deducted too much Tax
  • You have paid employee expenses, not reimbursed by your employer
  • You have unclaimed allowances
  • You have only worked for part of the Tax year and only claimed some of your personal allowance
  • You are a higher rate Tax payer and have paid into a private pension, or made charitable payments under Gift Aid

Whatever the reason, if HMRC do not know about your overpayment, they cannot repay your Tax rebate. The first step is then to make the claim in the appropriate manner. Once they have recalculated your income Tax based on the new position, you account will be credited. At this time you will be able to apply for the overpayment to be credited to your account.

What is Tax Relief?

Tax relief is used by HMRC and Tax advisors to explain the allowances you’re entitled to for certain situations and expenditure. For example, HMRC offer Tax relief for individuals that drive their own vehicle for work related duties. Another form of Tax relief is an increase in your Tax free personal allowance to cover the costs of cleaning your work uniform.

Tax relief comes in many shapes and forms and is generally used to describe some allowance that doesn’t usually come automatically. Unless HMRC are specifically informed that you are due allowances and the amount, they will not take this into consideration when calculating your Tax. For this reason hundreds of millions of pounds worth of Tax rebates go unclaimed from HMRC each year.

Make sure you are claiming everything you are entitled to and get in touch today.

Can I Get My UTR Number Online?

If you have an online account with HMRC and you have already registered for Self-Assessment, then most likely you will find your UTR number in your control panel. If you do not have an online account, the quickest and easiest way would be to contact HMRC by telephone and request a copy over the phone. Unfortunately, due to security, confidentiality and the Data Protection Act, they cannot supply your UTR over the phone under any circumstances.

If you have already been issued a UTR number, it might be advisable for you to look through your old records as your UTR reference is used in most correspondence issued by HM Revenue & Customs. You might have even used the reference number in past emails, in which case it’s worth while performing a quick search in your mailbox.

UTR Number for Construction Workers

Some individuals that work in the CIS industry in the UK might have Tax deducted from their self employed earnings. These deductions are known as CIS Tax deductions and in most circumstances those amounts will be allocated to a UTR number. The majority of the deductions can only usually be claimed back after the year end has passed. Check out the CIS Tax Return Calculator to see how much you could be entitled to.

The UTR number for construction workers is no different to a normal UTR number. It is simply the Tax reference number for that individual, very much like how most Taxpayers in the UK have their own National Insurance number (NINO). If you are a sub-contractor working in the construction industry, then you will be needing your UTR number when you apply for payment as the UTR number will be tested with HMRC to confirm what rate of Tax should be deducted from payments.

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