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What is a UTR Number?

UTR Number

A UTR number (Unique Taxpayer Reference) is a ten digit number issued directly by HM Revenue & Customs, and is used to identify individual Tax payers within their system. UTR numbers are issued to individuals, companies, partnerships, trusts and other types of organisations. When you have registered with HMRC, they will usually issue you a UTR number automatically.

How To Get a UTR number?

A UTR number is usually issued automatically by HMRC in the following situations:

  • When you registered as self-employed sole trader
  • If you are working in construction and need to complete a CIS Tax Return
  • When you registered as a partnership
  • If you have formed a new limited company
  • You have made HMRC aware of a trust liable to Income Tax
  • You’re an individual, and have made HMRC aware of other untaxed receipts, such as rental receipts

For those working in the CIS industry, it is vital that you apply for a UTR number without delay to avoid your earnings being Taxed at the higher rate of 30%. Contact us today to apply for your UTR number.


What Do I Need a UTR Number For?

There are many reasons why you may need to use your Tax reference number. For the most cases, you will need your UTR number for the Tax office to identity your unique account with HMRC.

Circumstances where you might need to provide your UTR number:

  • To create an online account with HMRC
  • To register for individual Taxes with the Tax office
  • If you are working within the CIS (Construction Industry Scheme)
  • For financial institutions (banks / building societies) to co-operate with anti-money laundry regulations
  • Sometimes required when working for payroll agencies / organisations

Apply for a UTR Number

By clicking on the above, QuickRebates will help you with your application for a UTR number. We will collect a small amount of information and forward this across to HM Revenue & Customs. We will deal with your process on the same day and will be in touch with any feedback. The current waiting time is around four to six weeks.

Sometimes it is possible that you already have a UTR number, if this is the case you should contact HMRC at your earliest convenience, it is possible that you could get this over the phone.

The Tax office are known to issue copy Tax reference numbers by second class post, so if you need it to file your Self Assessment Tax return, then make sure you have the number as soon as possible. Failure to complete your Tax return on time can result in late filing penalties.

Where Can I Find My UTR Number?

Your UTR number can be found a wide range of HMRC forms and notices:

  • Your annual Self Assessment Tax Return (SA100)
  • Any statements of account issued by HMRC
  • Self Assessment Tax Return reminder notices
  • Notice to complete a Self Assessment Tax return (SA316)

A UTR number is often called a Tax Reference number. They are both the same reference, a ten digit number e.g. “1234567890”.

Are you looking to start in the CIS industry? Claim your UTR number without delay to avoid paying higher rate Tax charges.

The Self-Employment Income Support Scheme (SEISS) and UTR Number

Due to the coronavirus pandemic and the resulting economic conditions, HMRC has issued a support programme for those self-employed who had suffered financial losses. Claims for SEISS must be made directly with HMRC directly, and for this you will need your UTR number in order to access your online gateway account.

The SEISS works in following way:

  • Payments of up to 80% of your average monthly profits for the three years ended 5th April 2019 (i.e. 2016/17, 2017/18 and 2018/19). This is subject to a maximum of £2,500 per month.
  • This amount is Taxable and should be declared on your Tax return for 2020/21. Although it is not a loan, and does not need to be paid back, you may have to pay Tax and NI on these receipts.
  • The SEISS grant is paid out as lump sum, unlike the furlough scheme for employees which is paid more regular by your employer.
  • Employee’s of a company that they own themselves (i.e. company directors), cannot claim SEISS but instead must claim furlough through their PAYE employers account.
  • The SEISS program was initially designed to operate for three months, but this has now been extended until October.

Information required for a UTR Number

As your UTR number is assigned to yourself and no-one else, it is unique. For HMRC to provide you with this unique taxpayer reference number, the following information is needed as a minimum:

  • Full name
  • Address
  • Date of Birth
  • National Insurance number
  • Telephone (and sometimes email address)
  • Your self-employed start date
  • Contact details for your business (address and telephone)

Once HMRC have received your application, you would typically receive your UTR number in the post. They send all post by second class so this could take some time.

Can I Get My UTR Number Online?

If you have an online account with HMRC and you have already registered for Self-Assessment, then most likely you will find your UTR number in your control panel. If you do not have an online account, the quickest and easiest way would be to contact HMRC by telephone and request a copy over the phone. Unfortunately, due to security, confidentiality and the Data Protection Act, they cannot supply your UTR over the phone under any circumstances.

If you have already been issued a UTR number, it might be advisable for you to look through your old records as your UTR reference is used in most correspondence issued by HM Revenue & Customs. You might have even used the reference number in past emails, in which case it’s worth while performing a quick search in your mailbox.

UTR Number for Construction Workers

Some individuals that work in the CIS industry in the UK might have Tax deducted from their self employed earnings. These deductions are known as CIS Tax deductions and in most circumstances those amounts will be allocated to a UTR number. The majority of the deductions can only usually be claimed back after the year end has passed. Check out the CIS Tax Return Calculator to see how much you could be entitled to.

The UTR number for construction workers is no different to a normal UTR number. It is simply the Tax reference number for that individual, very much like how most Taxpayers in the UK have their own National Insurance number (NINO). If you are a sub-contractor working in the construction industry, then you will be needing your UTR number when you apply for payment as the UTR number will be tested with HMRC to confirm what rate of Tax should be deducted from payments.

My employer has requested that I get a UTR number, but I'm not self-employed

Should this happen, it’s most likely that your employer is wishing to recruit yourself as a sub-contractor under CIS. Technically this is self-employed and you will need to file a Tax return. Your employer (technically contractor) will withhold 20% Tax (if you have your UTR number), 30% if you do not have a UTR number.

It’s therefore vital that you get your UTR number in order that you don’t overpay Tax.

In addition to this Tax being taken off, when you file your end of year Tax return after 5th April, it will be very likely that you will be due a Tax rebate. You can check our Tax rebate calculator to get an idea of how much you could be due back.

How Do I Get a Company UTR Number

The company UTR number (similar to individual UTR number) is issued automatically by HMRC once you have registered the company with Companies House. This number would be posted to the registered office.

If you cannot locate the company UTR number then you will need to contact HMRC’s Corporation Tax helpline on 0300 200 3410. Due to Covid-19 situation, they are low on staff and getting through to an advisor could take some time.

Alternatively if you created the companies house using an HMRC account, you should be able to log in and quickly retrieve it there. You will need your user ID and password in order to get access to this dashboard.

Should you get stuck, please get in touch with one of our advisors who may be able to assist.

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